ITSC provides different types of document storage and sharing solutions. Staff users can use any of these tools that suit your requirements. Please note the Secure File Share (Netdrive) will be decommissioned around mid-2023.
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Departmental file share provided by ITSC |
Personal File Storage |
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I need to: |
Secure File Share |
OneDrive for Business |
Dropbox (public domain |
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Store, share and collaborate |
Manage files using web browser |
N |
Y, view, edit and save office document |
Y, view only |
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Work with others to edit same document at the same time |
N |
Y |
N |
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Access previous version of a file and track changes |
N |
Y |
Y |
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Share documents with internal users |
Y, but desktop and HKUST only |
Y |
N.A. |
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Share document with external users |
N |
Y, using web link with expiry date |
Y, using web link with password, expiry date and tracking |
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Document sync to all client endpoint automatically |
N |
Y |
Y |
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more storage space |
Storage request via department |
5TB |
2GB free |
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Accessibility |
Access using any devices |
N, Window and Mac only |
Y, Window, Mac, IOS and Android |
Y, Window, Mac, IOS and Android |
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Access from anywhere |
N, campus network only |
Y |
Y |
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Security |
Prefer servers to be managed by ITSC |
Y |
N, housed by Microsoft cloud |
N |
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Store High Risk data |
Y |
Y, but must protect data with encryption if access via mobile or non-office devices |
N |
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Availability |
Who can use |
Staff, applied via department |
Staff, service turned on by default |
Individual applies through vendor |
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Learn more |
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